Booking Information
Scheduling Exhibitions
Contact Curatorial Assistance to obtain schedules or additional information about your exhibition choices. When presentation dates have been selected, we will send you an exhibition booking agreement. Once both parties have signed this contract, the booking will be secured by your venue. While potential lenders will have been contacted regarding the availability of works, final loan approval may be contingent upon approval of a venue’s facilties report and final tour itinerary.
Participation Fee
Participation fees generally cover a six or eight week exhibition period, including adequate additional time for installation and dismantling. Fees are prorated for longer booking periods. A deposit is due upon signing the contract, a second payment is due 90 days prior to the booking period, and the balance is due on the first day of the booking period.
Because projects are planned years in advance, the final participation fee may not be published. Fees fall within the following ranges:
Low under $10,000
Medium $10,000–$20,000
High over $20,000
Space Requirements
The estimates given for linear feet are twice the total horizontal measurement of all works, frame to frame, and represent the average wall space required to hang the exhibition. Since exhibition information is often printed in advance, actual space requirements may vary slightly by the time the exhibition travels.
Insurance
Exhibitions are insured during transit to and from each venue under our fine arts policy. In most cases, exhibitors are required to insure the exhibition while it is in their possession. Some exhibitions are covered at the venue by Curatorial Assistance under a "wall to wall" fine arts policy and may have an insurance fee.
Exhibition Signage
Curatorial Assistance provides designed and typeset finished text panels and item labels suitable for use with each exhibition. These items may also be provided on computer disk for fabrication by the individual museums if requested.
Registration / Preparation
Condition reports accompany all exhibitions, and incoming and outgoing reports are required of all exhibitors. Installation and handling instructions accompany exhibitions when necessary.
Transportation
Curatorial Assistance makes all shipping arrangements for its traveling exhibitions. These arrangements are made one to two months prior to the opening of the exhibition. The majority of exhibitions require that the exhibitor pay a prorated transportation fee, which allows each exhibitor to pay an equal amount of the domestic transportation costs for the entire tour.
Exhibitors in Alaska, Hawaii, and foreign countries are responsible for incoming shipping costs plus outgoing costs to a mutually agreed-upon point in the continental United States.
Publicity
Four months prior to the opening date of the exhibition, we provide a press package that includes a sample press release, publicity photographs, and, when available, clippings of other press materials generated by the exhibition.
Credit
Exhibiting institutions are required to credit Curatorial Assistance and participating curators, lending institutions or sponsors at the entrance to the exhibition and on all public announcements, press releases, invitations, posters, signs, and other promotional materials in the manner specified in the exhibition loan agreement.
Educational Materials
Curatorial Assistance will provide exhibitors a copy and ordering instructions for accompanying publications. Educational packets ar provided when available, and may include images, bibliography, filmography, and programming suggestions for the exhibition. We will also serve as a point of contact between exhibitors and artists or curators who may be available for lectures.
Security
Limited Security: All artworks must be hung in a stable environment away from direct sunlight, heating devices, contact with excessive moisture, or any other potentially damaging condition. A fire alarm system is required in all exhibition spaces. Security requirements are a single-use locked space with guard or attendant on duty during the hours the exhibition is open to the public. The exhibition space must be locked and secured during closed hours.
Moderate Security: Temperature, humidity, and light controls are required in the exhibition space. The exhibition space must have limited access. Guards or other trained personnel are required to be on duty during the hours the exhibition is open to the public. An electronic alarm system or security guard is required when the exhibition is closed to the public.
High Security: Temperature, light, and humidity controls must meet the specific requirements of each exhibition and must be monitored at all times. A limited-access exhibition space of sufficient area to accommodate the exhibition is required, as are adequate storage and staging areas.
Trained, professional guards are required in sufficient number to protect the artworks. An appropriate security hanging system, stanchions, rails, platforms, electronic devices, and/or guard supervision must be used to protect non-enclosed objects.
Exhibition Proposals
Curatorial Assistance welcomes exhibition proposals. The exhibition must have a strong art component. Proposals should include a 1 to 2 page summary of the exhibition, digital picture files on a disk, a working checklist, a list of potential lenders, and the proposed time frame for the project.
*Booking conditions are subject to change depending on the exhibition.
 |
email | call Robin McCarthy at 626.577.9696 extension 300 |